Sakai 25 - Site Info: How do I hide or show items in the Tool Menu?

This help document for Sakai Demo is under revision. For assistance with the current version of Sakai, see Sakai 23 Help.

Sakai at PLU will be upgraded from version 23 to version 25 on August 22, 2026. For more details, see: How can I prepare for the Sakai upgrade?

   

How do I hide or show items in the Tool Menu?

The Tool Menu can be customized by instructors or site administrators to modify the appearance of menu items in the site, including hiding or showing tools to site participants.

Go to Site Info.

Select the Site Info tool from the Tool Menu of your site.

Click Tool Order.

Hide a tool from site participants.

  1. Click the gear icon to the right of a visible tool.
  2. Select Make Tool Invisible to Students.

Example: Tool Menu with Hidden Tools

Hidden tools display for instructors and site administrators in italics, in light gray, and with an eyeball with a slash icon (Hidden from site members).  In the example pictured above, the instructor sees the hidden tool, while students do not.

Using Content in Hidden Tools

To organize activities and make it easier for students or site members to access site content, you can use visible tools in your site, such as Lessons, to link to or embed items from hidden tools.

For example, if you hide the Resources tool in your site and upload an article PDF to Resources, you can create a lessons page and use the Add Content Links option to link to the article and make it available to students.  You can also embed images on pages using the Rich Text Editor.  

Note:

  • The Tests & Quizzes tool must be visible to make feedback available to students; Tests & Quizzes feedback cannot be accessed via links in other tools.
  • The Site Info tool must be visible to use joinable groups; students or site members join groups via the Site Info page.

Example: Image from Hidden Resources Tool Embedded in a Lesson Page

Student view of Tool Menu and lesson page

Pictured above is a site's Tool Menu and Overview page, where Resources is hidden. The Overview page includes an embedded image that is stored in Resources.

Instructor view of Tool Menu and Resources

Pictured above is the instructor's view of the Tool Menu with hidden tools and the image file's location in Resources. The instructor has hidden Resources so that students will not be confused about where to find course materials.

Show a currently hidden tool to site participants.

  1. Click the gear icon to the right of a hidden tool.
  2. Select Make Tool Visible to Students.

Lock access to a tool.

Tools can be locked so students or site members cannot access ANY content in the tool. Locked tools display on the Tool Order page with a lock icon (tool is disabled for normal users).

  1. Click the gear icon to the right of a tool.
  2. Select Lock Access to this Tool.

Click Save.

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Need support? Contact sakai@plu.edu.

Keywords:
  
Doc ID:
159001
Owned by:
Sean H. in Pacific Lutheran Univ
Created:
2026-02-17
Updated:
2026-04-01
Sites:
Pacific Lutheran University
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