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Sakai 12 - Tests & Quizzes: What are the Availability and Submissions options for an assessment?


What are the Availability and Submissions options for an assessment?

In Availability and Submissions, you will find options including who should take the assessment, availability dates, and how many submissions are allowed. For more information on additional assessment settings, see How do I view and modify the settings of an assessment?

In the assessment Settings page, click Availability and Submissions.

In the assessment Settings page, click Availability and Submissions.

The Availability and Submissions section will expand to show the following options:

Assessment Released to

Assessment Released to

By default, the assessment will be released to the Entire Site.  Alternatively, you can choose to release the assessment to Anonymous Users or Selected Group(s) within your course.

The Anonymous Users option provides no information identifying who submitted the assessment associated with submissions.  You can use this option to create anonymous surveys.  

Choose one of these options from the drop-down menu.  (You will only be able to choose specific groups if there are existing groups in your site.)


  • If you release an assessment to Anonymous Users, you must distribute its URL to participants; it will not be accessible from within your site's Tests & Quizzes tool.  The URL will be presented when you publish the assessment.
  • You cannot change the Assessment Released To option on any published assessment.

Warning: If you are releasing an assessment to one or more groups and this set of students only constitutes a subset of the entire Sakai site and if the the assessment is to count toward the course grade in Gradebook, you will most likely need to take precautions with the Gradebook feature, Set Zero Score for Empty Cells so as to avoid adversely affecting the calculation of students’ course grades. For more details and guidance regarding this, refer to the article, How should I handle gradebook items not pertinent to the entire class?

Number of submissions allowed

Number of submissions allowed

Enter the number of times students are allowed to submit the assessment, or choose Unlimited to let them submit as many times as they like.  

Tip: Unlimited submissions are often used for self-assessment, practice tests, or drills.

Availability Dates

The availability dates let you specify when your assessment can be accessed by students.  By default, all the dates are blank.  

Use the date-picker (calendar icon) to select a date and time.  

  1. The available date is the start date of the exam window.  Students will not be able to see the assessment before this date.  Publishing an assessment with a blank available date will make it available immediately upon publishing.
  2. The due date is the end date for the exam window.  Students will not be able to submit after this date unless you accept late submissions.  If late submissions are allowed, any submissions after the due date will be marked as late.

Note: When you click on any date field, the date-picker (calendar window) will display.  You can choose a date by clicking on it in the calendar, or by clicking Now.  Select a time using the Hour and Minute sliders.  When your date is selected, click Done.

Late submissions accepted?

Late submissions accepted?

Under Late submissions accepted? you can accept late submissions by clicking the radio button to select Yes, until, then entering a late acceptance date in the adjacent date field.  By default, late submissions ARE accepted. Use the date-picker (calendar icon) to select a date and time. If this date is left blank or not set, late submissions will be accepted indefinitely.

If you do allow late submissions, submissions that come in after the due date will be marked LATE in capitalized red letters after their Submit Date.

Note: Even if you allow multiple submissions, only one late submission is allowed after the due date, and it only applies to students who have not submitted at all.

Timed assessment

Timed assessment

If you would like your assessment to be timed, select the check box next to the text has a time limit of and select a time limit in hours (hrs.) and minutes (min.) from the respective drop-down menus.

Question Scores

Choose the appropriate radio button to indicate whether or not you want to Show question point value during the assessment or Hide question point value during assessment. The default is to show the point value.

Exam security by location or password (Optional)

For high stakes testing, you may want to provide additional security for your assessment. Click on the Ensure students take exams from specific location link to expand that section and display the following options.

  1. You may restrict the assessment so that only connections from certain IP addresses are allowed, such as a building on grounds.  Enter one IP per line into the Allow only specified IP Addresses field. Asterisks may be used to stand for any single subnet. The IP address restriction is not recommended without first consulting with the Sakai support team (
  2. You may also specify a Secondary Password for the assessment. This passwowd is typically provided by the instructor in the classroom or testing center, so that students must be present to enter the assessment. The Secondary Password is for this specific assessment, and NOT the instructor's or the student's login information.

Keywords:    Doc ID:86614
Owner:Sean H.Group:Pacific Lutheran University
Created:2018-10-09 15:52 PDTUpdated:2021-04-28 10:25 PDT
Sites:Pacific Lutheran University
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