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InDesign: Saving, Exporting & Transporting Projects

Version: Adobe InDesign 2020. Be aware that different versions of InDesign will vary in appearance and functionality. Full Guide: View/Download


When working in InDesign, always save as an InDesign Document (.indd). This allows changes to be made to the document in the future. If the project is only saved as a PDF, it will be very difficult or outright impossible to edit it later. Work from an InDesign Document file and export, such as to a PDF, when done.

To save as an InDesign Document, navigate to File > Save.

To export the document as a high-quality PDF, navigate to File > Adobe PDF Presets > High Quality Print. This is the best option for printing from a regular printer. 

To export the project as a different file format, such as an image or an HTML document, navigate to File > Export and select the desired file type in the Format drop-down. If saving as an image, JPEG is recommended for projects with any photos, and PNG for projects with just text and shapes.

Transporting & Sharing Projects

In order to transport or share projects, the document must be packaged. Packaging will bundle the InDesign document along with any relevant assets, such as linked images and fonts. Packaging will ensure that everything required for the document to display correctly is included. Additionally, if the document is going to be professionally printed, the print shop may ask for the document to submitted as a package.

To package a project:
  1. Navigate to File > Package... The pop-up that appears will have information about font and image locations. Click “Package...” to continue. 
  2. A pop-up will appear that allows printing instructions to be added to the file. Add information if desired, and otherwise click Continue. 
  3. A pop-up will appear that clarifies font copyright standards. Click through to the next screen. 
  4. The final pop-up includes many options, such as Copy Fonts and Copy Linked Graphics. Leave the default options selected unless they need to be changed for a specific reason, such as a  desire not to have multiple copies of fonts on a computer.
  5. Click “Package” to bundle the document. The package will appear in the designated location as a folder, not a file.



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Keywords:Adobe, editing, visual, design, graphic, flyers, brochures, newsletter, flier, book, publishing. cropping, saving, exporting, PDF   Doc ID:99594
Owner:Misty B.Group:Pacific Lutheran University
Created:2020-03-26 10:49 PDTUpdated:2020-03-27 09:50 PDT
Sites:Pacific Lutheran University
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