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Zoom: Recording a Meeting

Zoom web conferencing, 2021. Be aware that different versions of Zoom will vary in appearance and functionality.

Zoom meetings can be recorded to video for later reference. The two recording options are local and cloud. Local recordings will be stored on your computer, whereas cloud recordings will be stored in PLU’s Zoom license online. Hosts can record but participants will not be able to record unless given permission by the host. When a host starts recording, participants will be prompted to agree to recording as per Washington State laws. Be aware that storage is limited and cloud recordings are automatically deleted periodically (see Sakai 12 - Zoom Meetings: How long may cloud recordings be available? for more details). Please see Web Conferencing FERPA & Privacy for more details before sharing any class meeting recordings.

To record a meeting, click the Record button during the meeting and select either “Record on this Computer (local)” or “Record to the Cloud.” See the Cloud Recording Settings section below for turning on Cloud Recording.

To allow participants to record, open the participant panel, hover over the participant’s name, click the “More” drop-down, and select “Allow Record.”

Expand each section below to see its content.

To access local recording settings, either:
  • Before a meeting: Open the Zoom client, click your profile to the top-right of the window, select “Settings,” and then click the “Recording” tab.
  • During a meeting: click the drop-down menu next to the camera button, select “Video Settings,” and then click the “Recording” tab.

Location: Choose the default location to save recording files.
  • Note: Setting the default location to a cloud syncing folder (such as Dropbox, Google Drive, or One Drive), an external drive, or network storage device may cause issues with saving and converting the local recording. Zoom strongly recommends keeping the default location on a local drive for recordings.
Choose a location to save the recording to after the meeting ends: When a recorded meeting ends, display a prompt asking where to save the recording files. If this is not enabled, recording files will be saved in the default location.

Record a separate audio file for each participant: Creates separate audio files for each participant, instead of one audio file with all participants' audio.

Optimize for 3rd party video editor: Ensure that the recording file is compatible with video editing software. Be aware that this creates a large file.

Add a timestamp to the recording: Embed the date and time while recording the meeting.

Record video during screen sharing: Continue to record participant's video during screen share sessions.
Place video next to the shared screen in the recording: When recording during a screen share sessions, place participants' video and shared screen side-by-side in the recording.

Keep temporary recording files: Keep the original files to help Zoom troubleshoot when there is a problem with the recording. 

The cloud recording storage space for the PLU Zoom license is limited. In order to preserve space for other users, please use only the first recording option: “Record active speaker with shared screen.” The second and third options will generate larger recordings.

To enable cloud recording:
  1. Login to the Zoom Web Portal (
  2. Click “Settings” from the column to the left.
  3. Click the “Recording” tab.
  4. Toggle the “Cloud recording” setting.
To adjust cloud recording settings, turn on the Cloud Recording option in user settings. Cloud recording settings will appear.

Recommended cloud recording settings:
  • Record active speaker with shared screen
  • Display participants’ names in the recording
  • Record thumbnails when sharing
  • Audio transcript

All Available Settings

Record active speaker with shared screen (recommended): Record both active speaker view and shared content on the same video.

Record gallery view with shared screen: Record both gallery view and shared content on the same video.

Record active speaker, gallery view and shared screen separately: Select the recording layout types that you want to record as separate videos.
Note: By selecting this option for cloud recordings, you will see the shared screen recording beside the active speaker / gallery view when viewing a cloud recording using the Zoom web portal.

Record an audio only file: Only receive an M4A file with a recording of the audio.

Save chat messages from the meeting / webinar: Receive a TXT file with the transcript of in-meeting chat messages.
Note: For meetings, the chat transcript saved on the cloud will only include chat messages sent to everyone. For webinars, the saved chat will only include messages from the host and panelists to all participants. Messages sent between individuals are not saved on the cloud. 

Advanced Settings

Add a timestamp to the recording: Add a timestamp of the meeting to your cloud recordings. The time will display in the host's timezone, set on their Zoom profile.

Display participants' names in the recording (recommended): Add participants' name to the bottom-right corner of their video.

Record thumbnails when sharing (recommended): Include a thumbnail of the presenter when screen sharing.

Optimize the recording for 3rd party video editor: Generate your cloud recording video files with a standard format that is compatible with 3rd party video editors. Be aware that this will generate a large file.

Audio transcript (recommended): Automatically transcribe your cloud recordings.

Save panelist chat to the recording: The messages sent by panelists during a webinar to either all panelists or all panelists and attendees will be saved to the recording.

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Keywords:web conferencing, virtual meeting, distance learning, online, video, call, chat, remote, recording   Doc ID:105197
Owner:Misty B.Group:Pacific Lutheran University
Created:2020-08-21 14:02 PDTUpdated:2021-04-22 13:06 PDT
Sites:Pacific Lutheran University
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